Notice of Online AGM – Wednesday 26 August 2020

Please find below the text of an email sent to Club Secretaries and League officers on Satuday 11 July 2020. The mentioned attachments are linked after the message. Anyone with questions can reach acting Admin Secretary, Steve Lovell via the contact page.

Agenda and Papers Updated 26 July 2020


To Club Secretaries and League Officers (including outgoing officers),

I hope this email finds you well. You may be surprised to be hearing from me about an upcoming AGM. For reasons I’m sure I don’t need to explain, we will be holding the AGM as an online meeting, using Zoom or another similar video conferencing platform to be confirmed. Details about how to join the online meeting will be circulated in due course. The meeting will take place on 26 August 2020 at 7:30pm.

Agenda Items and Voting Rules

A provisional agenda and the currently available papers are attached to this email. Clubs and league officers may submit additional proposals for the consideration of the AGM. In accordance with rule 1.2, these must arrive with me, the (acting) Administrative Secretary three weeks ahead of the meeting, so by 5 August. Proposed rule changes should specify wording and be accompanied by a rationale for the change where possible. Together with the existing agenda items, I will circulate any such proposals at least a week before the AGM.

Less notice is required for items of an informational nature to be raised under “Any other Business”, but we still need these to be communicated one week in advance, by 19 August.

Vote allocations at the AGM are as per league rule 1.3, and votes cannot be cast by proxy.

Other BACL Matters: Vacancies/Volunteers and Trophies

We are presently trying to ascertain who among the current league officers is willing to continue in post. We’ve already seen a few resignations over the summer. One vacancy is for the Admin Secretary (I’m only the acting secretary to get us through the AGM), but there are others too. In addition to vacant posts, several people occupy multiple roles due to lack of volunteers. If you would be willing to serve the league in any capacity we’d like to hear from you. The full list of roles is on the league website, although the aforementioned resignations aren’t yet reflected there. Of course, even where positions are not vacant we are open to people standing against the existing role holder. Please ensure this call for volunteers is shared with your club members.

We had a few issues last summer in relation to the league trophies, and although we obviously can’t collect the trophies from you via an online meeting, if you have any of the trophies, we’d like to know. It might be useful to have them to hand during the meeting to allow identification via the video call. If you have a trophy and aren’t sure if it belongs to the Bury League, then please have it ready. There are a couple of trophies which might not even obviously be trophies: the trophy for the Roger Goldsmith is an engraved chess board, and that for the Jamboree is a miniature chess board with a small knight atop.

Kind regards,

Steve Lovell
Bury Area Chess League
(Acting) Admin Secretary


Agenda and Available Papers

About the Author

Steve Lovell
Steve Lovell
Steve is Internet Officer for the Bury Area Chess League, Admin Secretary for the Bury St Edmunds Chess Club and, since 2015, organiser of the Bury St Edmunds Chess Congress.

1 Comment on "Notice of Online AGM – Wednesday 26 August 2020"

  1. Hello Steve,
    Thanks for the extensive work needed to produce this agenda. Stowmarket concur with Ely, Linton and Bury when it comes to a dislike of playing in masks, where venue preparation for over the board play with screens as in the photo you sent is not welcomed. Completion of 2019/2020 season is at best unlikely before Christmas as is the start of the probably to be truncated 2020/2021 season.
    Stowmarket consider that without a vaccine or a drug that stops the risk of hospitalisation then the risk of Covid-19 infection during OTB chess and all the contacts surrounding venue preparation, clear up and travel to our majority elderly membership is just not worth taking.

    I will be available online as the Stowmarket rep at the AGM but I guess there is precious little I can add apart from reporting that the SCCA have suspended their AGM for 2020 and have declared the 2019/2020 season null and void by 9 votes to one with the only objection coming from a committee member acting for his club as they had a good chance of promotion.

    Regards
    David Green

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